MS Ai Insider

New blog articles in Microsoft Community Hub

Microsoft Word Now Features Built-In SharePoint eSignature Integration for Faster Approvals and Enhanced Security

Posted by

ailona

–

June 11, 2025

Microsoft has integrated SharePoint’s native eSignature service directly into Word, enabling users to request and manage electronic signatures without leaving the app. This seamless integration accelerates approvals, enhances security, and simplifies workflows within Microsoft 365. Unique :

SharePoint eSignature Now Built Right Into Microsoft Word

Microsoft just made signing documents way easier for SharePoint and Word users. The new SharePoint eSignature feature lets you request electronic signatures directly inside Word. No more converting files to PDF or jumping between apps. This integration keeps everything smooth, secure, and compliant within Microsoft 365.

What’s New with SharePoint eSignature in Word?

Now, you can add signature fields straight from Word’s Insert ribbon. After placing signature spots, just send the request without leaving Word’s interface. The system automatically creates a PDF version for signing and saves it back to the same SharePoint folder. This means your documents stay inside Microsoft 365’s trusted environment, boosting security and compliance.

“SharePoint eSignature for Word gives us a seamless, compliant, and secure way to complete documents directly within Microsoft 365.” – Cloudwell, early adopter

Major Updates and Benefits

Seamless Workflow

By integrating eSignatures natively, users no longer need to print, scan, or manually convert documents. This reduces friction and speeds up approvals.

Reusable Templates

Word documents can now serve as eSignature templates. This streamlines repetitive signing tasks, saving time on future requests.

Built-In Audit Trail and Notifications

Both senders and signers get email updates during the signing process. Plus, an audit trail inside the signed PDF shows who signed and when.

Security and Admin Controls

Admins can enable or restrict eSignature use by user groups or SharePoint sites. All signature activities are logged in Microsoft Purview Audit logs.

“The feature itself is very user-friendly. Automating the PDF conversion step makes the entire process much more efficient.” – North American early adopter

How to Get Started

Admins need to enable SharePoint eSignature in the Microsoft 365 Admin Center and apply the policy allowing Word integration. Users must be on Word Desktop with the Current or Beta Channel to access the feature.

Once set up, just open a Word doc saved in SharePoint, insert eSignature fields, add signer emails, and send. The signed PDF automatically saves next to the original file.

Why It Matters for Tech Pros

This update cuts down manual steps, keeps workflows uninterrupted, and enhances security by keeping sensitive docs within Microsoft 365. It’s a game changer for teams relying on SharePoint and Word daily.

SharePoint eSignature for Word is rolling out now in key regions and will be globally available by the end of 2025. If you’re managing Microsoft 365 environments, this is a feature worth enabling ASAP.

Insert eSignature fields directly from the Word Insert ribbon for a streamlined signing process.

Automatically generate and store signed PDFs alongside original Word documents in SharePoint.

Reuse Word documents as eSignature templates to speed up repetitive workflows.

Built-in audit trails and email notifications keep all parties informed and compliant.

Administrators can control feature access via policies and monitor activities through Microsoft Purview logs.

From the New blog articles in Microsoft Community Hub