Sign with a personal touch with eSignature for Microsoft 365

Microsoft 365 eSignature now supports drawn signatures on PDFs using stylus, touch, or mouse. Users can draw, clear, retry, and reuse a drawn signature across multiple fields. Rollout is worldwide (excluding Indonesia), enabled by default; admins can enable eSignature for pay-as-you-go trials.

Microsoft 365 now supports drawn eSignatures directly in PDFs using stylus, touch, or mouse. This eliminates printing, signing, and scanning for most workflows. The capability begins worldwide rollout this week, enabled by default on the Microsoft 365 public cloud.

Main feature and impact

The new Draw tab lets users create a freehand signature within the eSignature panel. Drawn signatures can use pen colors and unlimited attempts before placement. The feature stores the drawn signature for reuse across multiple assigned fields in the same document. Administrators do not need to enable the feature for standard tenants.

Practical implications

Signers gain a more authentic, human-looking signature that matches ink signatures. Documents remain secured as signed PDFs after submission through eSignature for Microsoft 365. Rollout excludes Indonesia and completes by mid-May, with default enablement on eligible tenants. Pay-as-you-go customers get up to five free eSignature requests monthly through June 2026.

“you can draw your signature directly on PDF files using a stylus, touch, or mouse.”

The workflow mirrors paper signing: open the PDF, select Draw, draw, and submit. If the signer makes an error they can clear and retry until satisfied. Admins should verify eSignature is enabled under Pay-as-you-go services in the Microsoft 365 Admin Center. This change reduces manual scanning and storage steps for signature capture. Teams should update signing process docs and train users on the Draw tab best practices. Monitor tenant rollout status and usage quotas to assess operational impact.

Key points from the article:

Draw signatures directly on PDFs with stylus, touch, or mouse

Unlimited retries with a Clear button during signature drawing

First drawn signature can be reused for additional assigned fields

Feature enabled by default; global rollout excluding Indonesia

Admins enable eSignature under Pay-as-you-go in Admin Center

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